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HPS/Hermanus Joint Evaluation Meeting Wed. 11th Feb.’09 7.30pm

Our joint Evaluation Meeting promises to be a ‘not-to-be-missed’ event, and I hope that many of our members will take part.  Provisos and logistics are a little different from what we normally do, so please read the instructions carefully, and do not enter your images later than noon Friday 6th February!!!!  All the digital images are going to be sent by Steve to the two evaluators (Nicole Palmer – Helderberg and Max Leipold – Hermanus) on the Friday afternoon before the meeting, so that they have time to evaluate the images in the comfort of their own homes!  Slides and Prints will, however, be evaluated at the meeting.

Please read carefully …

1)  Up to two images each from only those members who are physically present at the meeting.
2)  The images may be prints, slides or digital images, and may be a mixture of these, if desired.
3)  Prints and slides should be brought to the meeting in time for them to be hung up or placed into slide trays.  The hall opens at 7.00pm. 
4)  AV’s should be brought on flash sticks and will be loaded either before the meeting starts (if there is time) or during teatime.
5)  The Helderberg evaluator will be Nicole Palmer, the evaluator for Hermanus will be Max Leipold, and the facilitator for the evening will be Nettie Warncke. 
6)  All digital images should be sent to Steve Crane at the followinging address by noon on Friday 6th February.  helderbergphoto+entries@gmail.com No late entries will be accepted.  Steve will mix the entries up so that there is no pattern in the projection of the (anonymous) images.  The evaluators will evaluate alternately.
7)  The following instructions refer to how members should submit their digital images. 

‘Image files must be submitted in JPEG format and must be no larger than 1400 pixels wide and 1050 pixels high.

When saving the resized image, an appropriate JPEG compression ratio must be selected in the photo editing software to ensure that the file size does not exceed 350 kilobytes.

The club uses IrfanView to display the images at meetings  It is freeware and may be downloaded from the IrfanView web site if you would like to use it to test the displaying of your images prior to sending them.

The following file naming format must be used;

DX_name_title.jpg where:

D is E for evaluation on evaluation evenings.
X is the number of your entry in the section, 1 or 2.
_ (the underscore character) is a separator.
name is the author’s name, maximum 12 characters including spaces.
_ (the underscore character) is a separator.
title is the photograph’s title, maximum 18 characters including spaces.
.jpg is the file extension, indicating a jpeg file.

The name and title need not contain spaces but each word must be capitalised. If the lengths of 12 and 18 for name and title are insufficient, you may use abbreviations; in which case you must include the full names and titles in the text of your e-mail message. These full names will be used on the scoring sheet.

Example:

 

D1_Mike Smith_Golden Gate.jpg

8)  Our club will provide tea, coffee and substantial snacks during the break.

9)  Audio-visuals from both clubs will be shown after the tea break.

10)  Our evenings generally end at 10pm.

 

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